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Monthly Archives: July 2011
Riverside Property Management is a locally owned and operated property management company specializing in community association management in metro Atlanta. (678) 866-1436 *www.riversidepropertymgt.com*
Why Have an Association Design Review Process…ACC Guidleines ï¿½ Atlanta Community & Property Management
Like many community associations, we have a set of written rules and design review processes. Some owners mistakenly believe that these rules restrict freedom of individual expression, actually constitute a framework within which each owner can express individual tastes and preferences. The rules have been carefully developed to reflect a balance between individual rights and the good of the association, ie, property values.
OK, but why do we need processes and guidelines to maintain standards of architecture?
Read more by clicking the link above. Riverside Property Management, Inc. (678) 866-1436
Implementation of the Pact is a key component to living the association. If you are a leader of the association, are you using business well when applying the provisions of the documents governing the association? Are deed restrictions inconsistent application? How will the legislation and implementing regulations?
Good Business Judgement
The houses are extremely personal to the owners. The community association is a company created to maintain common elements and enforce restrictive covenants. It is understandable why there may be dissatisfaction among the two groups. During the development of guidelines for implementing the agreement, members of the Council must consider the impact on residents.
Ask yourself these questions:
Thinking of the whole community and not just a single demographic group in the development of guidelines or standards and enforcement procedures?
How will you respond to the homeowners policy implementation?
What was the intention of the developers in the development of the original restrictions and enforcement procedures?
Board members and managers should consider all the circumstances in which a uniform application of the documents governing the association. Remain neutral and refrain from inspecting a specific house or restriction only ignoring other houses and compliance requirements. It is easier to log on pact violations more houses near the entrance to a building or a dead-At the rear of the property. However, be sure to inspect any property, either during the same visit or on a rotating basis so that each section is visited often and regularly.
Besides the frequency, consider all the rules and regulations. Be sure to check and know the conventions before inspections. A restriction is not more important than the last. Weeds, trash cans, pets, and parking violations can be your most common, but are not more important to meet that improper storage of water hoses, building materials or boats. The Board is responsible for enforcing all the arrangements to be settled in accordance with procedures outlined in government documents.
Government Legislation and Regulations
For example, the Federal Communications Commission (FCC) implemented OTARD (Over the air reception devices) Rules 1996, which prohibits associations from unreasonably impair the installation, maintenance or use of smaller antennas than a meter, TV antennas, wireless antenna cable, and wireless antennas. This particular rule continues to change and evolve. For more information about the FCC rules, visit: http://www.fcc.gov/mb/facts/otard.html
Other examples of government decisions to ignore the documents of the community associations’ governing the ongoing efforts of federal, state and local agencies to review and implement green initiatives. New laws in some states require associations approved solar devices, outdoor clotheslines and landscaping of the desert landscape. While the new laws may conflict with the conventions of an association, government regulations take precedence and supersede the governing documents of the association.
The application of the Covenant is more than just driving through a community and noting violations. Board members must use reasonable discretion in developing guidelines for their implementation, taking into account the impact on all owners and residents. Board members should put aside their personal feelings and opinions in a uniform manner so they can enforce restrictions in your community write whether they agree with them or not. They should also keep informed of new laws and changes that affect the association governing documents. How? By joining organizations like the Community Association Institute (www.caionline.org) and that your business requires management to assign a manager with the PCAM designation to your community.
Green Community Initiatives
July 18, 2011 â€” HOA Management Solutions | Edit
The phrase captures the word these days is â€œeverything should go green.â€ The dictionary defines the green in relation to the environment:
â€œGreenâ€ â€“ (made with the least damage to the environment, renewable resources, or the policy of promoting the protection of our environment.)
In community associations, individuals may have a positive impact on the environment, and in some cases, you can save money by going green. Imagine supporting a cleaner and more efficient community and be a manager for environmental health. Read More…
As with any relationship in life, we all hope for harmony, but inevitably we will all experience our share of â€œdifficultâ€ people. Some may recall his first encounter with the â€œother childâ€ in preschool, I always took the toy they were playing. Others may remember a coworker later in life became unbearable all meetings with their constant complaints or comments. Serving on a board or committee for a homeowners association (HOA) can be challenging in many ways, dealing with difficult people is part of the landscape. However, there are aspects to consider, as the intended recipient, or even the cause of this negativity. Read more…
In December, Federal Housing Administration approval of condominiums began to expire. FHA approved mortgages account for an estimated 40 percent of financing in condominiums. Without FHA approval, owners may have a hard time selling their units. HUD is administering the new approval process and insurance requirements, which are set forth by Mortgagee Letter 2009-46 B. Read more…
Council meetings must be productive meetings, efficient, where the board conducts business. Are your board meetings productive and efficient? Does the Board meet to do business or social life? Are you getting the most out of your meetings? Read more…
Where you sit in a meeting that determines where you are. Foreign diplomats are particularly careful in choosing the shape of the table and sits next to who, from the slightest misstep can have disastrous results. King Arthur held their meetings at the round table so everyone can participate freely without the king dictating the debate. There are lessons to be learned from this experience that can be applied millennia to deal with HOAs and membership meetings. Each format requires different considerations seats. Read more…
Where you sit in a meeting that determines where you are. Foreign diplomats are particularly careful in choosing the shape of the table and sits next to who, from the slightest misstep can have disastrous results. King Arthur held their meetings at the round table so everyone can participate freely without the king dictating the debate. There are lessons to be learned from this experience that can be applied millennia to deal with HOAs and membership meetings. Each format requires different considerations seats.
Board meetings are designed for regular business transactions for the care and welfare of millions of dollars frequency of active members. As such, they should be held at places and times conducive to business. Meetings held in someone’s home, be a challenge.
At Council meetings start. Members are entitled to attend board meetings as an audience, not participants in the discussion or vote. To facilitate this right, there should be seats for a reasonable number of them. If meetings are held in small rooms with space only for the board, guests are shut out and the impression is that they are welcome. They look for the house has wider to accommodate so much advice and guests.
Avoid the use of living rooms with the exception of guest seating. It is very difficult to juggle the documents or take notes while sitting in a Lazy Boy. Meetings should be held at a table large enough to extend the programs, reports and other documents without having to continuously mix the pile. If using a kitchen table, remove everything except items meeting. Turn off cell phones home and during the meeting because the sound is always interrupted the discussion and pull someone out of the company in question.
If a pit boss, the president should sit down and address the meeting. The head of the table is the historical place of authority and no reason to buck tradition. The secretary records should sit at the opposite end of the table so that all directors can be more easily seen and heard. Customers should not sit at the table meeting of the board as this is an invitation to participate actively in the business.
Avoid the temptation to have the board to guests as a “panel”. This format of seats also invites the participation of the guests and makes it difficult for the board to talk to each other.
Formal meetings of the Board Ideally the board should meet in a place that is designed for meetings. Basics include a large conference table, good lighting, bathrooms, climate control and room for guests. If none exists in the HOA, find meeting rooms in the area of community centers, libraries and churches. They can be closer and cheaper than you think.
There are several advantages to advance “the kitchen” in a formal meeting. The potential for distraction is greatly reduced: no phones, food, television, children, dogs and neighbors. The business meeting takes a real “business” of nature. People are less likely to remain in this environment or get into long discussions. As with the meetings at home, the seats must be appropriate for the board and the guests together at the conference table and invited to one side.
Annual meetings of Owners Association. These meetings should be carefully choreographed. Always keep them in a formal meeting place large enough to accommodate all the owners. Usually take ownership of gallery style with the board on a table in the head unless your group is small enough to fit around a round table of King Arthur. Ideally, the head of the table should be “half moon” or “U” so that all managers can see each other and the audience. Prevent the board feel like panel unless the meeting is intended to be a question and answer session with the directors of the “line of fire.” Make sure you have adequate sound system, if the room requires it.
Seating meeting is very important when it comes to getting things done efficiently. Set your sites for successful meetings and do not forget to check out their swords at the door.